The Board of Directors of Hilbert Group AB (publ) has resolved to convene an extraordinary general meeting of shareholders to be held on November 12, 2025. Further details on the proposals can be found in the notice convening the meeting below.
The notice will be published in the Swedish Official Gazette (Post- och Inrikes Tidningar) and on the company’s website within the next few days.
NOTICE OF EXTRAORDINARY GENERAL MEETING OF HILBERT GROUP AB (PUBL)
Hilbert Group AB (publ) holds an extraordinary general meeting on November 12, 2025, at 2.00 PM, at Advokatfirman Lindahl’s office on Smålandsgatan 16, Stockholm, Sweden. Registration starts at 1.30 PM.
REQUIREMENTS FOR PARTICIPATION
Shareholders wishing to attend the meeting must:
i) be recorded as a shareholder in the share register kept by Euroclear Sweden AB as of November 4, 2025,
ii)notify the company the intention to attend no later than November 6, 2025.
Notification of attendance shall be made by post to Hilbert Group AB (publ), c/o Advokatfirman Lindahl KB, Box 5898, 102 40 Stockholm, by e-mail to ir@hilbert.group, or by telephone to +46 8 502 353 00. Upon notification, please state name or company name, personal ID number or company registration number, address and telephone number during the day.
NOMINEE REGISTERED SHARES
In order to participate in the meeting, those whose shares are registered in the name of a nominee must have their shares owner-registered with Euroclear Sweden AB as of November 4, 2025. Re-registration may be temporary (so-called voting rights registration) and is requested from the nominee in accordance with the nominee’s routines at such time in advance as the nominee determines. Voting rights registration that the shareholder has requested and has been issued by the nominee no later than November 6, 2025, will be accepted in the preparation of the share register.
PROXIES AND PROXY FORMS
Anyone who is not personally present at the meeting may exercise their voting rights at the meeting through a written, signed and dated power-of-attorney. A proxy form is available below. The proxy form can also be obtained from the company or be ordered over the telephone using the number above. If a power-of-attorney has been issued by a legal entity, a copy of the registration certificate or equivalent authorization document for the legal entity must be attached to the form. The power-of-attorney may not be older than one year unless a longer period of validity is stated in the power-of-attorney, however, no longer than five years. To alleviate entry to the meeting, proxy forms, registration certificates and other authorization documents must be received by the company well in advance before the meeting.